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Center for Scientific Collaboration and Community Engagement

Project Manager – POSE Training Program

Remote / Full Time

November 29

Background and role overview

BACKGROUND TO THE ROLE

As science becomes more complex, multidisciplinary, and spread across multiple locations, the human infrastructure to facilitate connections among researchers and to coordinate the flow of information becomes essential. These roles, collectively termed scientific community engagement managers, make up an emerging and growing specialist field. Community managers are not only found in research institutions – they are also found in professional associations that bring together scientists around shared goals, and in infrastructure organizations where scientists work together to evolve the tools, standards, and practices that shape how modern research is done. This emerging field is being championed by the Center for Scientific Collaboration and Community Engagement (CSCCE).

Thanks to a new grant from the National Science Foundation (NSF), we’re now looking to hire an experienced, full-time project manager to work on a training program for NSF’s Pathways to Open-Source Ecosystems (POSE) grantees. Fully-funded for two years, you’ll be leading the project management and reporting for the new POSE training program through to the end of 2024. The training program has multiple components and multiple stakeholders with whom you’ll need to coordinate. The components include a curriculum development phase, implementation of new technologies, delivery of training, reporting to NSF and taking advice from an external steering committee, an unconference in year two, and external evaluation. The stakeholders for this project include the internal project team, colleagues at URSSI (see below), NSF staff, a steering committee of external experts, our admin support firm, and an external evaluator.

TEAM COMPOSITION

Initially reporting to CSCCE’s Director, who is co-PI on this grant, you’ll be part of a comprehensive team working on this project, including a full-time instructional designer and program manager, several staff who deliver training, and a new director of operations and technology. It is expected that you will transition to reporting to the new Director of Operations and Technology, once both you and they have been successfully onboarded to the team. 

We’re also working in partnership with collaborators at the US Research Software Sustainability Institute (URSSI) on this grant, and you can expect to interact with their team during this project.

WHAT WE’RE LOOKING FOR

This is a project where healthy, productive relationships with a wide range of team mates and stakeholders will be paramount – and excellent communications will be essential to keep us on track and enjoying the work. You’ll be process-oriented with a passion for the details, a team-centric leader who takes ownership of making sure everyone knows what’s going on, and someone who will relish the opportunity to deliver a hugely impactful project. You’ll be equally comfortable chairing meetings and writing reports, managing the flow of asynchronous and synchronous work and listening to and integrating feedback from stakeholders. 

We look forward to hearing from you!

Key tasks and responsibilities

Ensure all components of the project are delivered on time and within budget – which will include managing the project management infrastructure for the project (CSCCE uses Trello and has some existing lightweight processes, but you will be expected to build upon these).

Manage stakeholder communications and information flow – you’ll be coordinating regular updates to the project PIs, internal project team meetings, and report-outs to NSF staff, to the external evaluator, and to collaborators in other organizations. 

Manage grant budget – you’ll be managing the overall budget for the grant, including the relationship between CSCCE and UC Berkeley, which will include regular invoicing and reporting to obtain and justify the expenditure of grant funds. You’ll have the support of our admin firm for some aspects of this. 

Risk management – you’ll perform regular analysis to assess any risks to project delivery at each stage (which will include: team inception, curriculum development, technology implementation, materials creation, training delivery, formative evaluation, hosting an unconference, summative evaluation, and the dissemination of products).

Coordinating stipends, reimbursements and other administrative tasks – CSCCE works with an admin firm that provides support including invoicing, reimbursements, and managing contracts with independent contractors. You’ll be the liaison between this firm, our fiscal sponsor, and any contractors, learners, or volunteers that need admin support.

Manage tools and other assets – working with our new Director of Operations and Technology, you’ll manage all of our subscriptions to the wide range of online tools that we use, including negotiating non-profit discounts, where applicable

If you are invited to interview we are happy to discuss the project timeline and key milestones in more detail.

Skills and experience

We have typically found that staff need three areas of experience to succeed at CSCCE:

  • Role-specific skills – in this case excellent project management and communication skills;
  • The comfort and ability to work in an efficient, all-remote startup environment where transparent communications and ownership of your work is paramount; and,
  • Community management expertise (or at minimum, interest) – in this case, we’re most interested in your readiness to learn broadly about CSCCE’s area of focus so that you can confidently speak with key collaborators and stakeholders.

Things we’re looking for:

  • 3 – 5 years’ experience in a project management role, preferably within a STEM context
  • Fluency in Google Workspace, ticket-based project management systems, Microsoft Office
  • Track record of on-time and within-budget project delivery – including budget management 
  • Excellent meeting facilitation, report writing, and presentation skills
  • Persistent, attentive to the details, and able to maintain strong relationships through complex, iterative projects
  • Bonus: Formal project management training (e.g., PMP certification) 
  • Bonus: Trello superuser
  • Bonus: Prior experience working on a NSF-funded project

Working at CSCCE

The way we work as a team and with our community members and clients is driven by our core values:

  • We continuously strive to be inclusive
  • We empower one another
  • We learn and share
  • We trust – and hold space for – one another
  • We express gratitude and recognition

We’re a highly collaborative, fully remote, US-based team that values and supports personal and professional development. We value honest and transparent communications in our work together and actively cultivate a team culture of learning and iteration. You can expect to have input into projects from day one, bringing a flexible, adaptable attitude and willingness to take ownership of moving your projects forward throughout their lifecycle – from conception to delivery, evaluation and iteration. 

We warmly welcome applications from individuals with backgrounds not currently represented in our growing team and are happy to chat informally about the role if you have questions that you’d like to explore. Please email info@cscce.org.

Please note: We will acknowledge receipt of all applications, if you haven’t heard from us within a couple of days of submitting, please reach out.

Compensation and benefits

This is a full-time role with a comprehensive benefits package including health insurance, 401k, and vacation. You will need to be eligible to work in the U.S. and you will be able to work for the majority of your time in the Eastern time zone.

The salary range is $80 – 85k, depending on experience. 

How to apply

Please send a CV and cover letter of no more than two pages to info@cscce.org

We will begin hosting virtual interviews from 7 October and would like our new hire in place by November 2022.

Please note: We will acknowledge receipt of all applications, if you haven’t heard from us within a couple of days of submitting, please reach out.

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